YouTube & Creator Growth3 min read

Keyword Ranking Checker: A Custom Workflow for SEO

Use this keyword ranking checker workflow with Keywords Everywhere and a custom spreadsheet to find the best keywords for your SEO strategy.

If your website isn't ranking number 1 on Google, the issue probably starts with your keyword strategy. Finding the right keywords is the foundation of good SEO, and most people don't have a real system for it.

This guide walks you through a custom workflow using Keywords Everywhere and a spreadsheet I built specifically for ranking and prioritizing keywords. By the end, you'll have a repeatable process for finding the keywords that actually move the needle.

Why You Need a Keyword Ranking System#

Keyword ranking checkers give you insight into how well your keywords perform, including search volume, competition, and ranking potential. But raw data alone isn't enough. You need a way to score and prioritize keywords based on what matters most for your specific goals.

That's where this workflow comes in.

Step-by-Step Keyword Ranking Workflow#

Here's the full process using Keywords Everywhere and my custom spreadsheet:

1. Install the Keywords Everywhere Chrome Plugin. If you haven't already, follow my Keywords Everywhere setup guide or watch the setup video.

2. Access Bulk Keywords Data. Open the "Bulk Keywords Data" feature in Keywords Everywhere and input your initial keyword list.

3. Generate your keyword list. You can create this manually or use AI tools like ChatGPT. I built a free Custom GPT that generates relevant keywords based on your content theme.

4. Pull keyword metrics. Click "Get Metrics" to retrieve search volume, CPC, competition, and trend data for every keyword on your list.

5. Copy data to clipboard. With your metrics ready, copy everything to your clipboard for the next step.

6. Open your spreadsheet. Go to the "Input Data" tab. This is where you'll organize and analyze your keyword data.

7. Set your ranking weights. Customize the weights to reflect your SEO priorities. For example: 60% search volume, 35% competition, 5% CPC.

8. Define your Blended Ranking Score. Combine normalized ranking and rank-based comparisons. A balanced approach: 70% normalized ranking, 30% rank-based ranking.

9. Paste your keywords. Import your keyword data from Keywords Everywhere into cell A5 of your spreadsheet.

10. Review the Summary Overview. Switch to the Summary Overview tab to see your keywords ranked by performance based on your criteria.

11. Sort by Blended Score. Organize keywords from A to Z by their Blended Score Ranking. This reveals the most promising keywords to target.

Watch the Workflow Tutorial#

Here's the full video walkthrough: Keyword Ranking Checker Tutorial

Why This Workflow Works#

The combination of Keywords Everywhere data with a custom scoring spreadsheet gives you something generic tools can't: analysis tailored to your specific SEO goals. The blended scoring system weighs volume, competition, and CPC according to your priorities, not some default formula.

This lets you uncover keywords that most people overlook, the ones with strong search volume but manageable competition.

Get the Spreadsheet#

Ready to try it? Download the keyword ranking spreadsheet and start analyzing your keywords today.

Free Keywords Generator GPT#

I also built a free Custom GPT that generates hundreds of relevant, high-ranking keywords based on your content. Try the Keywords Generator GPT.

Putting It All Together#

Good keyword research is about having the right process, not just the right tools. This workflow gives you both. If you're serious about ranking higher on Google, pair this with a solid AI-powered content workflow and the right AI tools for your business.

For the full Keywords Everywhere documentation and updates, visit keywordseverywhere.com.

Start building your keyword strategy today. The data is there. You just need a system to make sense of it.